Tips to Choose Best Contractor Management Software

So you’ve decided to use contractor management software, but now you have no idea which one to choose?

There are a lot of options on the market, so it’s important you take the time to choose the right contractor management software for you and your business. 

To help you with the decision making process we’ve outlined some key things you should consider before deciding on your contractor management software. 

How Easy Is It To Use?

Your contractor management software will help you create more efficient workflows, but only if you are actually able to use it. A broad range of staff will need to use your software, so it’s important that it is user friendly and easy to navigate. 

If the software you choose is overly complicated and difficult to use, you won’t get all the benefits you are hoping for from this management solution. You need something that is clean and simple to use. 

Before you choose your software, you should request a demo. This way you can get a good idea of how easy it is to use, and whether it is suitable for your business. 

How Much Does It Cost? 

Ideally, your chosen software will be saving you time and money, by helping you manage projects and boost the efficiency of your productions. It’s important that you don’t just go with the cheapest, or most expensive, software. 

Consider the return on investment you will be getting, and pick a software that will optimise this for you. You want to make sure that you are getting the best value for your money, which might mean investing a little more in the beginning, if it means you get software that has all the features that you need. 

What Features Does It Come With? 

When making your decision you should look at the key features each software offers, and choose the one that is going to give you the best features for your business. 

It’s also important to choose the software that is going to match with your organisations needs the most. If your business is expanding, you want a solution that scales your growth. A software that helps you with compliance concerns and helps you mitigate risks, and keeps your documents all securely saved. 

You want to make sure that the relevant departments in your business can all easily access your software and see the relevant details in real time. A good software will provide you with the relevant features to help streamline your work and add value to your business. 

Will Your Contractors Be Able To Use The Software? 

While it is important that your software is usable within your organisation, it’s also important that your individual contractors will be able to use it too. 

In order for your business to get the most out of this solution, your contractors need to be able to easily use the software. 

Consider whether it’s cloud based software, whether it’s easy to download, and how easy it is to access and view the correct information. 

They should feel confident in their ability to use it, as well as secure and safe about sharing their data and information. Whether you’re working with construction companies, or other contractors, it’s important they also feel comfortable and supported throughout the process. 

Does It Come With Ongoing Training & Support?

Even the best built software may occasionally play up on you. That’s why it’s important to consider whether the software you are purchasing comes with ongoing support from the seller. 

If the software company is offering ongoing support, you know they are dedicated to providing you with a high quality and usable product. 

Additionally, you may want to consider whether they offer any support in implementing the software for your business, or if they offer any training such as pre-made videos that will make the learning process easier. 

Does It Help Improve Workflow?  

A good contract management software solution is going to help save you time by automating some of the simpler processes for you. You want a software that can help send emails, and store the relevant contracts and qualifications with ease. 

 Consider whether you can pre-plan a contractor’s arrival, from questionnaire, data sharing, induction information and permit review. A software that can achieve this is going to save you plenty of valuable time, and make it simpler for all parties involved. 

It will also be useful if it can help you pre-print relevant information to prepare for a contractor’s arrival, so they will have all the relevant documents ready to go. 

Does It Come With Other Benefits? 

Some software may come with other added benefits, such as improved security. Contractor management software can help improve security at your buildings by monitoring site access control. 

If you can issue area restricted passes to contractors upon arrival, you can make sure that you are keeping your employees safe from any potential issues that could arise. Long term contractors might be given pin codes and other means to improve their accessibility, while keeping security intact. 

SafeWorks – Powered By SkyVisitor 

SafeWorks is an added module to the core visitor management system SkyVisitor. This contractor management software helps you control risk, manage and plan contractor visits, improve security, keep track of important documents and so much more. 

You will be able to ensure that you are fulfilling your duty to ensure the safety of contractors and everyone else that might be affected. You can maintain compliance, and keep track of qualifications and other relevant documents. 

If you are looking for a high quality software solution, you should consider SafeWorks, as it offers many important features that will help your business save time and money. 

SkyVisitor is a scalable solution, and is specialised for use in the education sector, NHS, food industry and reception management services. 

SafetyNet solutions can help you with your software needs, as well as with lanyards, ID cards and other high quality business supplies. 

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